School Sport Victoria Website Privacy Statement

There are 3 main ways that we may collect personal information from you.

• Requests to provide information - In most circumstances, you will know if we are collecting personal information from you because you will be requested to provide it. For instance, if you submit a form to contact us through the website, we will ask you to provide your name and email address
• Automatic collection through the website - Some personal information is automatically collected as a result of your visit to our website. This information is collected using software techniques such as web server log file analysis, cookies and web beacons
• Automatic collection by third-party software vendors.

We use some third-party software that collects information about your interaction with our website. When you visit our website, your web browser automatically sends certain information to these software providers.

We may collect personal information that you choose to give us, or which may be required to access a particular service. This includes information collected via online forms, events and training registration or when subscribing to receive newsletters.

Use of cookies

We use first-party cookies and JavaScript code to collect information about visitors to this website. We use these to track how our visitors interact with this website, including where they came from, what they did on the site and whether they completed any transactions on the site.

If you don't want to have cookies placed on your computer, you can disable them in your web browser settings. You will need to customise each web browser you use to turn off cookie tracking.

If you opt out of using cookies, you will still have access to all the information and resources provided by this website, though some features may not work as expected.

This website uses several online tools to measure website use, which are provided by third-party software vendors. We use these tools to help us make our site better.

We use software by third parties, including:

• Google Analytics
• Google Tag Manager
• Jotform
• Campaign Monitor
• Game Day
• Meta (Facebook, Instagram, Messenger and other Meta Products)
• Vimeo
• YouTube 

For further information on how these third-party software vendors handle your personal information, please review their privacy policies.

Personal information may be provided to third parties when you access this website. Information that may be shared with third parties includes:

• your network location and IP address
• the date and time of your visit to our website
• the web browser (e.g. Google Chrome, Safari) and operating system (e.g. Windows 11, Mac OS X etc.) you are using
• Flash version, JavaScript support, screen resolution and screen colour processing ability
• referring site details (such as the URL that you came from to arrive at our website)
• pages visited and the time spent on each page
• documents downloaded
• search terms used
• web forms accessed
• device information, hardware model, operating system information, app version, app usage, debugging information, browser information
• geolocation information (if enabled by user)
• you may be assigned a unique user identifier.

The information we disclose to some of our third-party vendors may travel outside Victoria. We take steps to ensure that when your personal information travels, privacy protections travel with it.

Third-party software vendors may alter how they collect and handle personal information at any time.

Use of web analytics data

We use web analytics data for statistical purposes, such as to analyse, measure, and report on data about our website traffic and visits. This information helps us understand general user trends at an aggregate level and improve our website, content and user experience.

We may also use this information for security audits to protect against threats from hackers or other security purposes.

We do not use this information to identify you or match it with any other personal information that we may collect from you, unless required to do so as part of an internal investigation or for a law enforcement-related purpose, in accordance with the PDP Act.

Disclosure of web analytics data

Apart from the third-party tools described in this privacy statement, we do not disclose your site visit data to any other third parties without your consent, unless we are required or authorised to do so by law. In the event of an investigation into suspected unlawful or improper activity, a law enforcement or government agency may use its legal authority to inspect our web server's records (e.g. in relation to hacking or abusive messages).

Can I opt out of the collection of web analytics data?

You cannot opt out of the automatic collection of information that is used for analytics purposes. However, you may choose to disable cookies or delete individual cookies. If you choose to disable cookies, the website may not function fully and your ability to browse, read and download information on our website may be impaired. You may still access our services by contacting our offices via other methods such as telephone, email or mail.

You can enable a “Do not track” setting on your browser to help protect your privacy. When it is tuned on, your browser will send a 'Do not track' request to the sites you visit and to the third parties whose content is hosted on those sites. However, many websites will still collect and use your browsing data regardless of the 'Do not track' request. This depends on individual sites' privacy practices. Sending a 'Do not track' request does not guarantee privacy protection.

Instructions on how to enable 'Do not track' are available in browser settings:

• Google Chrome
• Internet Explorer 11
• Mozilla Firefox
• Safari
• Microsoft Edge

You can also opt out of tracking and website analytics using a Google browser plugin. 

Be aware that information you share via social media sites may be accessible to anyone else engaging with the School Sport Victoria via the same social media platform, including non-government third parties. Each social media platform has inbuilt privacy settings. We recommend that you regularly check and configure your privacy settings for your profile and accounts to make sure you know what information you are making available and to which audience.

We have social media sharing links on this website. These are located on the home page. By clicking these links, you are given the option to share the web page as a post on your Facebook, Instagram or LinkedIn accounts. These social media networks have channel-specific privacy policies and may collect your personal information if you choose to share a post, so we recommend you review their privacy policies.

• Facebook
• Instagram
• LinkedIn

This privacy statement does not apply to any external websites that are linked from the ssv.vic.edu.au website.

We are not responsible for the privacy practices or content of external websites. When you visit other websites, we recommend you read their privacy statements or policies before providing personal information.

Under the PDP Act, we have a responsibility to protect your personal information. We take reasonable steps to make sure that your personal information is protected from misuse, loss, unauthorised access, modification or disclosure. Access to systems, applications and the information that we collect is limited to authorised individuals.